Formal acknowledgement letter for Cancellation of Backorder
Company name
Street Name and Number
Postcode and City
Country (State)
MM/DD/YYYY
Company name
Name ad Surname of the responsible person
Street Name and Number
Postcode and City
Country (State)
RE: Cancellation of Backorder
Dear Ms./Mr. [Last Name]
With this letter we hereby confirm to receive your receipt of the items we dispatched to you and notice to cancel procurement of items which are backordered.
In line with above, we will issue you a refund as soon as we finalize administrative procedures necessary to execute refund to your account.
We take this opportunity to express our gratitude for having you as our customer. Moreover we are enclosing you our new catalogue for your review. We hope you will find interesting items that will suit your business needs.
Thank you for your patience and understanding and for providing us with the opportunity to be of service to you.
Sincerely
Name Last Name
[Singature]
Enclosures: Catalogue for spring 2014
Formal business letter template for transmission of proposal / bid
[Company name]
[Senders Name]
[Address line 1]
[Address line 2]
[State, ZIP Code]
Date: MM/DD/YYYY
[Company name]
[Recipient name and position]
[Address line 1]
[Address line 2]
[State, ZIP Code]
Subject: Proposal/Bid/Quotation
Dear Ms./Mr. [Last Name of the recipient]
On behalf of [NAME] Company, I am pleased to present you with the enclosed proposal. I am confident you will find the information in line with your needs. The proposal covers the key points we discussed on our meeting from [MM/DD/YYYY]:
*(Point one)
*(Point two)
*(Point three)
* (etc. )
[Name] Company is the leading manufacturing company dedicated to quality products, continuous innovations and superior customer service.
We are grateful for the given opportunity to cooperate with you. Therefore, we look forward to meeting with you again after you have reviewed the proposal, in order to tune up our proposal, in accordance with your needs.
Sincerely,
Name Surname
[Signature]
Formal appeal letter against denial of Visa application
Name Surname
Street number
City, State, code
Country
Date of birth: MM/DD/YYY
E-mail:
Phone No.
Date: MM/DD/YYYY
Embassy Name
Embassy Address
Country
Subject: Appeal against denial of Schengen visa application
Visa application (case) number: _____________
Date of visa application submission: __________
Date of visa denial: ___________
Dear Sir/Madam:
With this letter I would hereby like to appeal against the decision made regarding my Schengen visa application.
Denial letter sent by Consular Department of your Embassy states that lack of sufficient funds deposited on my bank account are the main reason for denial of my visa application. However, I have to make an appeal against this rational, since the Bank has withdrawn funds from my account by technical mistake, after I have submitted my Schengen visa application. I would also like to notify you that the situation has been corrected, as my Bank account is being again credited with sufficient funds in accordance with your visa policies. As I prove I am providing recent Bank statement and letter issued by the Bank. Having in mind above stated I would like to ask you to reconsider my application and to void your visa denial.
In case you have any questions, please, do not hesitate to contact me at the above-provided email address or by phone on weekdays between 8 am and 6 pm. I am looking forward to hearing from you.
Sincerely,
Name and Surname of the applicant
Enclosures: as stated in the text
Formal appeal letter sample for elimination of work position
Name Surname
Position
Address
MM/DD/YYYY
Mr./Ms. Name Surname
Administration manager
Address
Dear Mr./Ms. Surname:
I am writing this letter in regards to recent divisional restructuring in our company. As you know, part of this restructuring included elimination of my position from marketing department.
I was informed that the reason for termination of my position was that my area of coverage, the West European market, was not essential to the company’s continued growth.
I believe that before my termination is absolute; my contributions to the marketing department should be reviewed. Please note that I have developed exclusive contacts in the West European market, but have never been given the opportunity to develop other markets or new strategies for other regional markets. My last appraisal indicated that the company was aware of and appreciated my creativity, innovation and hard work. I have consistently shown good results in this complex region.
I would like the opportunity to discuss my selection for termination, since I believe that I have unique skills that will increase Company’s market share, which I know is of utmost importance to the company.
Thank you for the time you dedicated for consideration of my appeal. I will contact you during next week to set up a convenient time for us to meet. If you have any questions, feel free to call me.
Sincerely,
Name Surname
Formal letter of intent to purchase
Company name
Address
City
Country
Subject: Letter of Intent to Purchase (Subject of purchase)
Dear Sir, Madam,
We take this opportunity to declare our intention to purchase ___________ (Subject of purchase) from your organization in ______ (city, state, country). Our company is duly organized and existing under the laws of the State of Arizona, based on its Deed of Incorporation and Articles of Association dated on MM/DD/YYYY. The principal business address of our company is at _____(address), while our principle activities include: wholesale trade, export, distribution, and limited production of final goods.
In line with the above stated, we, ______ (Name of buyers company), hereby confirm with full responsibility that we are willing and able to enter into contract for the purchase of the following items, as specified below, and that funding is available, including any import or export permits that may occur for the benefit of this particular purchase;
Product: ____________________________
Origin of the good: ___________________
Total quantity: ___________ (mesurment)
Destination Port: ____________________
Delivery Terms: _____________________
Packing: ____________________________
Payment method: ____________________
We understand that this letter of intent is a starting point for further negotiations and operates as a framework under which the transaction can proceed.
We look forward to working with you on this proposal, hopefuly beneficial for both entities.
Sincerely,
Name
Company name
Signature
Semi-block formal letter format
Semi-block type of format follows the same arrangement as the block format (i.e., left alignment) except for paragraphs where indention is applied, unlike in block format where paragraphs follow same alingment.
Please have a look at template
Block formal letter format
Block type of formal letter, called often full block type, is fully left-aligned. Notch is not needed if you intend to use block type.
In this type paragraphs are spaced using double or even triple paragraph spacing, Hence there is no need to make indention even on the beginning of paragraph.
Full block formal letter
Formal letter format
A formal letter is a type of letter articulating formal note, and it is used most for the business purposes, in correspondence, when submitting requests, making complaints, etc. Formal letters are written mostly in a cases when your correspondent is someone you do not know in person, however, except in business, when it is used to preserve business practice.
Writing formal letters requires that sender must follow certain rules for writing formal letters.. However, formal letter must articulate clear and precise message, and therefore it should be short and concise as possible, up to one page, with no more than 3 paragraphs, unless the subject requires more space. Nevertheless, formal letter must be written in envisaged design, which distinguishes these letters from informal ones. In business practice there are four types of formal letters, and they are as follows:
- Full Block Letter Format
- Semi-block Format
- Modified Block Format
- Modified Semi-block Format
Please follow the links above to see particular design of the specified types of formal letters.
Formal Employment Verification Letter template
[Company name]
[Senders Name]
[Address line 1]
[Address line 2]
[State, ZIP Code]
Date: MM/DD/YYYY
[Company name]
[Recipient name and position]
[Address line 1]
[Address line 2]
[State, ZIP Code]
Subject: Employment Verification Letter
Dear Mr./Ms. [Recipient last name]
This letter is to verify that [Name Surname] has been employed at [Company name] for the past [number] years in our [Name of Department] Department, working as a [position].
If you require any additional information, please feel free to contact me at [Phone number], or to send an e-mail on [e-mail address].
[Signature]
[Senders Name]
[Position]
[Company name]
Formal business letter sample – Confirmation of decision
Company name
Street Name and Number
Postcode and City
Country (State)
MM/DD/YYYY
Company name
Name ad Surname of the responsible person
Street Name and Number
Postcode and City
Country (State)
Subject: Confirmation of decision
Dear Ms./Mr. Surname
I am sending this letter to summarize and confirm the policies we discussed in our staff meeting last Wednesday. The policies are the following:
Policy nr. 1 (provide brief summary)
Policy Nr. 2 (provide brief summary)
Policy Nr. 3 (provide brief summary)
Please make sure that everyone who works for you is aware of these policies, so we can avoid the kinds of confusion and misunderstandings that have occurred in the past. We appreciate your cooperation in implementing these new policies and hope that the changes will benefit all. In enclosure I am submitting minutes from the last staff meeting.
If you have any further questions, or you need clarifications, do not hesitate to contact me.
Kind regards,
Name Surname
