Formal request letter for bank account opening

Below we provided you formal request letter for opening a company bank account. We suggest you to provide some hint to the bank if you expect high transactions on this account. However More »

Formal Leave of Absence Letter sample

In this post we have provided you a sample of a Formal Leave of Absence Letter. The letter is actually a formal request for a leave of absence from work/or from meeting, More »

Formal request letter sample for a Reference

  Name ad Surname of the sender Street Name and Number Postcode and City Country   MM/DD/YYYY Name ad Surname of the recipient Street Name and Number Postcode and City Country   More »

Formal Request letter sample for a Promotion

      Name ad Surname of the recipient DEPARTMENT, COMPANY NAME Name ad Surname of the senderDepartment NameNR: INTERNAL MM/DD/YYYY Dear Ms. Williams,   Since I have joined the finance department More »

Request letter sample for a Raise

  Name ad Surname of the sender Department Name NR: INTERNAL MM/DD/YYYY Name ad Surname of the recipient DEPARTMENT, COMPANY NAME   Dear Mr. Jonson,   Following my notes about my working More »

Formal letter of intent to purchase

Company name

Address

City

Country

 

Subject: Letter of Intent to Purchase (Subject of purchase)

 

Dear Sir, Madam,

 

We take this opportunity to declare our intention to purchase ___________ (Subject of purchase) from your organization in ______ (city, state, country). Our company is duly organized and existing under the laws of the State of Arizona, based on its Deed of Incorporation and Articles of Association dated on MM/DD/YYYY. The principal business address of our company is at _____(address), while our principle activities include: wholesale trade, export, distribution, and limited production of final goods.

In line with the above stated, we, ______ (Name of buyers company), hereby confirm with full responsibility that we are willing and able to enter into contract for the purchase of the following items,  as specified below, and that funding is available, including any import or export permits that may occur for the benefit of  this particular purchase;

Product: ____________________________

Origin of the good: ___________________

Total quantity: ___________ (mesurment)

Destination Port: ____________________

Delivery Terms: _____________________

Packing: ____________________________

Payment method: ____________________

 

We understand that this letter of intent is a starting point for further negotiations and operates as a framework under which the transaction can proceed.

We look forward to working with you on this proposal, hopefuly beneficial for both entities.

Sincerely,

Name

Company name

Signature

Semi-block formal letter format

Semi-block type of format follows the same arrangement as the block format (i.e., left alignment) except for paragraphs where indention is applied, unlike in block format where paragraphs follow same alingment.

Please have a look at template

SemiBlockLetter

Block formal letter format

Block type of formal letter, called often full block type, is fully left-aligned. Notch is not needed if you intend to use block type.
In this type paragraphs are spaced using double or even triple paragraph spacing,  Hence there is no need to make indention even on the beginning of paragraph.

Full block formal letter

Full block formal letter


Formal letter format

A formal letter is a type of letter articulating formal note, and it is used most for the business purposes, in correspondence, when submitting requests, making complaints, etc.  Formal letters are written mostly in a cases when your correspondent is someone you do not know in person, however, except in business, when it is used to preserve business practice.

 

Writing formal letters requires that sender must follow certain rules for writing formal letters.. However, formal letter must articulate clear and precise message, and therefore it should be short and concise as possible, up to one page, with no more than 3 paragraphs, unless the subject requires more space. Nevertheless, formal letter must be written in envisaged design, which distinguishes these letters from informal ones. In business practice there are four types of formal letters, and they are as follows:

 

  1. Full Block Letter Format
  2. Semi-block Format
  3. Modified Block Format
  4. Modified Semi-block Format

 

Please follow the links above to see particular design of the specified types of formal letters.

Formal Employment Verification Letter template

[Company name]

[Senders Name]

[Address line 1]

[Address line 2]

[State, ZIP Code]

Date: MM/DD/YYYY

 

 

 

[Company name]

[Recipient name and position]

[Address line 1]

[Address line 2]

[State, ZIP Code]

 

Subject: Employment Verification Letter

 

 

Dear Mr./Ms.  [Recipient last name]

 

 

This letter is to verify that [Name Surname] has been employed at [Company name] for the past [number] years in our [Name of Department] Department, working as a [position].

 

If you require any additional information, please feel free to contact me at [Phone number], or to send an e-mail on [e-mail address].

 

[Signature]

[Senders Name]

[Position]

[Company name]

Formal business letter sample – Confirmation of decision

Company name

Street Name and Number

Postcode and City

Country (State)

MM/DD/YYYY

 

Company name

Name ad Surname of the responsible person

Street Name and Number

Postcode and City

Country (State)

 

 

Subject: Confirmation of decision

 

Dear Ms./Mr. Surname

 

I am sending this letter to summarize and confirm the policies we discussed in our staff meeting last Wednesday. The policies are the following:

 

Policy nr. 1 (provide brief summary)

Policy Nr. 2 (provide brief summary)

Policy Nr. 3 (provide brief summary)

 

Please make sure that everyone who works for you is aware of these policies, so we can avoid the kinds of confusion and misunderstandings that have occurred in the past. We appreciate your cooperation in implementing these new policies and hope that the changes will benefit all. In enclosure I am submitting minutes from the last staff meeting.

 

If you have any further questions, or you need clarifications, do not hesitate to contact me.

Kind regards,
Name Surname

Formal follow up letter from the business meeting

Company name

Street Name and Number

Postcode and City

Country (State)

MM/DD/YYYY

Company name

Name ad Surname of the responsible person

Street Name and Number

Postcode and City

Country (State)

 

 

Subject: Follow up from the meeting held on MM/DD/YYYY

 

Dear [Recipients Name],

 

I would like to thank you for your participation on the meeting held on [day], [month, DD, YYYY] we organized in the premises of [location].

 

Thanks to this meeting we managed to channel several solutions for our descending profits. We especially appreciate suggestion given by Peter Holms, who proposed to hire new sales managers for the areas where decline in sales volume has been the greatest. In that, we would appreciate if your Department could make recommendations for these posts from your database. You should propose up to five candidates. Resumes of the proposed candidates will be reviewed next Monday by our HR Department.

 

Awaiting your prompt response.

 

Sincerely,

Regards,

 

[Signature]

 

[Name ad Surname of the sender, followed with an official stamp]

Formal business letter for Recommendation template

In the post bellow we have provided you a formal business letter template for recommending your colleague for a position in a new company. Since this is quite general layout, we recommend you to add some additional qualification and qualities of your coworker in order to make a successful recommendation. Good luck!

Formal business letter about price change

Company name

Street Name and Number

Postcode and City

Country (State)

MM/DD/YYYY

 

 

Company name

Name ad Surname of the responsible person

Street Name and Number

Postcode and City

Country (State)

 

 

 

REF:  Forthcoming Price Change

 

Dear Sir/Madam,

 

We highly value to have [Name of the Company] as our customer, and we invest consistent efforts to meet your expectations. Due to changes on the market, and increased prices of the inputs for our products, we had to adjust our prices.

 

Therefore, with this letter we wanted to send you a formal notice to you that price of the [Item Name] is about to change, starting from the [DD/MM/YYYY] . New price for our regular customers will be [Amount $] instead [Amount $] per lot of 50 pcs. As the new price-list enters into effect starting from [DD/MM/YYYY] all inquiries made before that date will be invoiced on the regular (old) price.

 

Please note, that [Name of the Company] as one of our most important clients will continue to benefit from special prices arrangements. Therefore instead of instead [Amount $] per lot of 50 pcs, we will invoice an amount of [Amount $] per lot of 50 pcs.

 

We hope that forthcoming price change will not affect your trust in the quality of our services. As a consequence of the changes in the prices of our main inputs we had to adjust our price in order to maintain quality of our goods.

 

We appreciate your continued interest in the many ways that we can improve our offerings, as well as the support associated with this critical component of your business. If you would like to further discuss any of the options and/or changes noted in this letter, please contact us.

 

Regards,

[Signature]

[Name ad Surname of the sender, followed with an official stamp]