Sample letter of request for approval

To approve means to have a good opinion of someone of something; to agree or give permit. Letter of approval is in fact a consent given by your boss, director, high-school principal or governmental institution or body to go on with activities planned by yourself. Sometimes this letter is requested and it should be written in a highly formal manner, or on contrary it cannot be obligatory, but it is kind way of asking for approval. In simple terms, sample letter of request for approval is a formal letter written to a person in charge, asking for permission for actions or requests that you have talked about or has been informed earlier. The person in charge usually is informed and knows what is about when he receives the sample letter of request for approval. In general terms sample letter of request for approval can be:

  • Sample letter of request for approval to grant permit or agree on something
  • Sample letter of request for approval for seeking for approval by someone or institution/firm requesting approval of formal or informal nature.

Depending of the nature of the sample letter of request for approval, those letters are written when individual or company seeks for approval on sick leave, vacation requests, for project endorsement, hiring or firing an employee, ask for deadlines for extension or even taking an exam for second time if the student failed that exam previously.

Sample letter of request for approval should be written in formal manner, edited carefully because it is of important nature and it should be taken seriously. The main goal of the sample letter of request for approval, as it says in the title, is to receive approval, so it should be edited very carefully in highly professional manner. Also, the letter should be precise and straight to the point but, at the same time, warm and generous. As it is formal letter, the sample letter of request for approval should end with a signature and stamp, if applicable.

In the next lines, a couple of Sample letter of request for approval are presented:

Sample letter of request for approval of project example

Dear [Name],

I am writing to you to request your approval for the project proposal

[project name]

developed by [developer’s name], so that our company can apply for a funding under the credit tranches of the national fund.

Our team has been hard working developing this feasible [project name] for your [company’s name], as we see that it can benefit not just your company but the whole community. It would be wonderful if you grant us approval so we could proceed with our application for funding from the national fund.

In the previous months we have worked on the project, we have had a fruitful cooperation with you and your company [company’s name], developing profitable and viable solutions for both of our companies. I hope that we have contributed to the benefit of our companies in a great measure and we are looking forward to further develop this project, together with you.

In the Attachment are all financial aspects, roles and responsibilities enclosed.

Feel free to let us know if there is any other information, you need regarding our proposal expressed in this sample letter of request for approvalto assist you in the decision process at your company.

Grateful,

[Name]

Sample letter of request for approval to Supervisor to attend Workshop or Conference

Name, Company and e-mail address of the employee

Date

RE: Request for approval to attend [name of the workshop/conference]

Dear Madam/Sir [name of the Supervisor],

Having in mid our discussion, in which I have presented my plan to attend workshop/conference on [subject of the workshop/conference], in this sample letter of request for approval I ask for your permission to take two working days off work, from [date] to [date], to give a presentation of the findings related to the [subject of the conference/workshop]. This conference/workshop would be a perfect opportunity for the company to present the recent findings regarding our newest project, which will further enhance our knowledge in the matter. Additionally, it would be a great occasion to have catch-up meetings with our colleagues from [name of the company] in which I intent to discuss further the development of our jointly project [name of the project].

All the costs (one overnight stay, breakfast included) are covered by the organizers of the workshop/conference, so our organization will have to ensure to cover the travelling cost for me ($ 75) for a return ticket. So, if it is possible, could I have your approval before I proceed with my request to the HR department today?

Thank you very much in advanced for considering my request for approval contained in this sample letter of request for approval, if you have any additional comments please let me know.

Sincerely,

[Name Surname]

Sample letter of request for approval – Suspension request

[city, date]

General Manager

Ministry of Interior UK

[Address]

Dear Madam/Sir [Surname],

I am writing this Sample letter of request for approval in order to place my request for your permit to suspend Mr./Mrs. [Name Surname] without paying. This is due to his/her pending criminal intentions and ongoing investigation opened three days ago by the Ministry’s Department in [city]. The suspension should be executed without any due immediately, according to the employee’s rules of conduct [articles that are violated] and the law [number]

[title of the law]

. All the proves and decisions of the Commission for violation [exact title of the Commission] are enclosed in the Attachment of this sample letter of request for approval.

This matter is urgent, so could you respond as soon as possible.

Sincerely,

[name surname]

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