Formal letter for a request a copy of Official Document

In a case you have lost an official documents – which is issued by the state authorities, such as birth certificate, tax documents, or something similar, most likely you should submit request letter for documents. Formal letter of request for documents should be addresses to the relevant authority, and in the letter you should state the reason that caused the loss. of course if you are aware of the circumstances that led to the loss.

In the text below we have prepared typical formal letter of request for documents sample.

 

Name ad Surname of the sender

Street Name and Number

Postcode and City

Country

MM/DD/YYYY

Name ad Surname of the recipient

Street Name and Number

Postcode and City

Country

Dear Madam/Sir,

 

Sorry for the distribution, I am writing to request a copy of my graduation diploma, since I lost my original document during the flood at my house last week. In the attachment I am sending you the insurance report about the flood, along with copy of my ID and student card. Also, because of the circumstances, I enclosed the reimbursement certificate issued by the Dean of our University, as I am not able to pay the costs. I believe that you have all the necessary data contained in my ID and student card, if I you need any other data please feel free to contact me on the e-mail XXXXXXX or via telephone: XXXXXXXXXX.

 

Thank you very much for your help and assistance.

 

Sincerely,

David James,

[Signature]