Formal notification letter sample for the expiration of fixed term contract

Company name

Street Name and Number

Postcode and City

Country (State)

 

MM / DD / YYYY

 

Name Surname of the Recipient

Position

Company name

Street Name and Number

Postcode and City

Country (State)

 

Re: Notification of the end of your fixed term contract No. ________

 

Dear [First name],

 

 

I am writing in regard to our meeting held on [date], to inform you about the end of the fixed term contract that you hold as [post name]. During meeting you were informed that your contract is about to expire because funding for this post is being ceased , and thus your employment would terminate because of redundancy on [MM/DD/YYYY].

 

Having in mind that our management perceives you as valuable team member, you were invited to suggest ways in which your contract might be continued,. Moreover, our fundraising department continued to work on finding possible options for further funding for this particular post. However, until this moment they were not able to find additional funding for this position.

 

I hope that it will be possible to find you a suitable alternative post in the Company in the period that follows. Hence, I have to inform you that, if no suitable alternative employment can be found, your employment will terminate on [DD/MM/YYYY],when your contract is about to expire.

 

You have the right to appeal against this redundancy (which constitutes a dismissal in law), providing the appeal is submitted to the General manager in writing within fourteen working days of the receipt of this letter.

If you have any question regarding any of the above, please do not hesitate to contact either myself or Human Resource department.

I hope we will manage to find suitable solution for you reemployment in the following period.

Sincerely,

[Signature]

Name Surname