Formal Termination of Employment letter sample


Employee Name





Subject: Termination of employment (Employment Contract No.)

Dear Ms. / Mr. [Last name]

I regret to inform you that your professional position of Payroll Officer [No. of the post] in Finance and Accounting Unit has been terminated. Following recent acquisition of Creatives International Inc. emphasis was on merging common services and therefore most of the tasks that were conducted in Finance and Account unit are transferred in Mergers International. Therefore, as of January 31st, the Finance and Accounting Unit will cease it operations permanently, and unfortunately your services will no longer be required.

None of us is pleased to witness this change, and therefore I truly regret for the hardship this will cause to you. However, please bear in mind that in the upcoming period we expect several opening within Payroll unit of Mergers International, and we will be glad if you are willing to submit your application. We think that Mergers International may really benefit from your skills and experience, and therefore Mergers International will be honored to have you as a part of the team.


I hereby bring to your attention that final pay will include two monthly pays of terminal emoluments and pay of unspent annual leave. According to Staff regulations, unused sick leave shall not be paid to employee upon separated, and cannot by any chance converted into cash.  However following the same Regulations, you  are entitled to benefit from healthcare and dental insurance for the period of 3 months upon separation from the employment. Insurance will also cover healthcare costs of your dependents.

In addition to the above I would like to wish you a lot of success in your personal and professional life. Having in mind our successful cooperation I would be honored to provide you references if you wish. I really hope we will have opportunity to cooperate again in the future.


Yours truly,


Joe Down

HR Manager