In a case you have lost a documents – which is issued by the state authorities, such as birth certificate, tax documents, or something similar, most likely you should submit Letter of request for documents. Formal letter of request for documents should be addresses to the relevant authority, and in the letter you should state the most precise state of affairs that led to the loss of document (s).  Letter of request for documents template we are providing in this article is a very general template, which you should customize to adjust it to your needs.

Dear Madam/Sir,

I am writing to request a copy of [Name of the document], since I lost my original document due to [State the circumstances that led to the loss of the document].

In the attachment I am sending you the copy of original documents and copy of my ID card.

I kindly ask you to take prompt action on reissuing the document since I need it urgently for [state the reason]. I would appreciate if you can send the document by the express post, since I am not in the position to visit you in your premises. In the enclosure to this letter you can find a proof of payments for the tax.

If you need any other data please feel free to contact me on the e-mail [enter email address] or via telephone [enter the phone number].

Thank you very much for your help and assistance.

Sincerely,

[Signature]

[NAME and SURNAME in printed letters]

Download Free Letter of request for documents template