How to write a formal resignation letter ?

When you’re quitting from a job, it’s a good idea to send a Formal resignation letter as well as to inform your manager in person.

A letter is an official notice that you are resigning from your post, including the date of separation from the Firm. It also serves as evidence in HR file that you have met your employer’s notice requirement

What should Your Resignation Letter contain

You don’t need to include the reason for your resignation. It is best to keep your letter simple and to the point. But you have to include the fact of your resignation, date of separation, and wish a lot of success in transition.

If you had a nice time in the company, maybe you can acknowledge and express gratitude to the company for provided learning and development opportunities. This will ensure that your employer will be willing to serve as a professional reference for you in the future during job search.

Depending on the circumstances of your departure, your letter may be a follow up to a conversation with your supervisor where you discussed your intentions.

Other important aspects of writing good resignation letter

There are some vital resignation do’s and don’ts that will make your departure from the company smooth and professional.


Preserve positive spirit. Your resignation is your closing impression when you quit a job, and it’s always a good idea to leave on a positive note – to make your superiors and colleagues sorry to see you go.
Provide a formal letter. A written letter, whether emailed or mailed, is important because it provides closure to your HR file. It also assures that all the appropriate supervisors and management have the information they need. Remember to be courteous and humble, regardless of the reasons you are leaving the job.
Keep yourself open to assist company in the transition period. It’s good custom to offer your help during the staff change. That might mean helping to interview and train your replacement, or just keeping a record your projects and the processes involved in completing them.


Blow your own horn. You’re leaving – there’s no point in rubbing it in. Plus, there’s always the chance that your new job won’t work out. If that happens, you might wish that you’d stayed on good terms with your old coworkers, either for a reference or to see about returning to your old job.
Tell the whole truth during your exit interview. Maybe you’re leaving because you are not in the best relations with your supervisor, or don’t fit in with the corporate culture, or don’t feel any connection to the company’s larger goals. Now is not the time to be totally forthright about those facts. Exit interviews might seem like a good time to share your issues with the company, but they’re really not. Keep it positive and approach the meeting as an opportunity to cement the networking relationship, not a chance to vent.
Quit without written notice. Most industries are very small worlds; leave without sufficient notice or on bad terms, and it will likely come back to bite you in the long run. So do not forget to submit a formal resignation letter duly, as envisaged with the contract you have with the company.