Formal invitation letter for meeting template

We are bringing you in this article template of formal invitation letter for meeting. The invitation letter for meeting is a typical business letter sent to the partners or associates.

The invitation letter for meeting should follow regular layout in the header it should contain the address of the sender and recipient.

It is recommended that your invitation letter for meeting delivers clear message, and therefore try to keep it short and concise.

The ending of this formal letter should vary, depending on the type of relationship you have with the recipient.

TEMPLATE of Formal invitation letter for meeting

Company name
Street Name and Number
Postcode and City
Country (State)

Company name
Name ad Surname of the recipient
Street Name and Number
Postcode and City
Country (State)

SUBJECT: Invitation letter for meeting

Dear Sir/Madam [Last name]

As we have discussed early this week, I take this opportunity to invite you to participate in the kickoff meeting to be held on [Day, Date]. The kick off meeting will gather all stakeholders, and serve as a platform to create strategies, and environment that support synergies for all involved parties and community in general.

[Name of the agency] is regional leader in [specify field] with large number projects implemented in the [Country or region]. We specialize in project management of the [specify field] and so far we have established network of hundreds of partners in various areas. Therefore we are looking forward to this opportunity, as we perceive it as potential platform to extend our network.

The meeting will be held in [city, premises] starting from [enter time]. This will be an excellent opportunity for your company to network with other stakeholders. Moreover you can benefit from involvement in our projects both as a partner and as our supplier.

We are looking forward to more fruitful business deals and a great association with you in the days ahead.

Please confirm your attendance by e-mail [address] or on the following phone number [enter number]. If you need further information of assistance do not hesitate to contact me.


[Name Surname]
[Company Name]

[Personal signature]