Sample letter of request for materials needed

Doing business supposes cooperation with other firms, individuals and partners, it is a part of everyday working life. So, as an employee you should make orders for your business, materials for your office or simply specify what kind of material is needed for production of packing of products – for all of those a proper sample letter of request for materials needed is requested. This sample letter of request for materials needed should be a request of formal nature, and it must follow any of the requisitions of materials. Sometimes the form is requested by the supplier or sometimes you will have to fill in a form, but in most of the cases sample letter of request for materials needed is requested.

When writing a sample letter of request for materials needed, a formal, polite and professional manner of writing is needed. As you formally need a favor from the supplier, college or business partner you should write a formal demand and be aware to use formal and polite language, especially when it is your first order. Also, you should make a phone call before writing a sample letter of request for materials needed and ask to whom the letter should be addressed and what information/details should it contain. In the following lines sample letter of request for materials needed is presented.

Sample letter of request for materials needed – placement of order

Souleymane Alzoumani

Manager Operations

Grenada WFM Company

Leeds, UK

Dear Mr. Karim,

Hope that this e-mail finds you well. My name is Souleymane Alzoumani, Operations Manager at Grenada WFM Company, writing in the name of Eva Green, Director of Operations. As far as I remember, our companies have worked together side-by-side for more than ten years in materials shipment, construction and production of final products. I am writing this sample letter of request for materials needed to ensure you that we have proceeded with payment or pre-ordered stock of XXX material for our factory in Manchester.

This sample letter of request for materials needed is to request you to ship the Order No. 778 for the semi-finished platinum conductors for automobiles motor engines. For the sake of your kind information we may provide you with a credit statement from the bank, as attached in this sample letter of request for materials needed. Since the deadline for shipment of the materials passed, we kindly ask for your intervention in order for material to arrive as soon as possible in our factory as indicated in the order.

Looking forward for your prompt response.

Sincerely,

Souleymane Alzoumani

Manager Operations

Sample letter of request for materials needed – placement of office materials order

XXXXX Company

German strasse 5555

Munich, Germany

www.xxxxxxxxx.com

Magdalena Wronska

Office Assistant

XXXXX Company

German strasse 5555

Munich, Germany

RE: Order of office equipment

Dear Mr. Schmidt,

Hope that this e-mail finds you well. I am writing this sample letter of request for materials needed in the name of Procurement Department of XXXXX Company. In order to enhance efficiency and increase productivity, our Department has decided to order following office equipment:

  1. Laptop (light savings monitor needed and additional Wi-Fi mouse)
  2. Printer with a scanner
  3. Camera
  4. Photocopier

The Department is sending this list of pre-order on today’s date, could you please make the shipment before the end of the next week? Additionally, could you please confirm receiving of this order and inform me about the additional costs of shipment of this parcel and whether the installation and software are included in the price.

Thank you very much in advanced,

Kind regards,

Magdalena Wronska

Office Assistant

XXXXX Company

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