Formal resignation letter template

Formal resignation letter is the official document sent by employee to the supervisor and HR Office, conveying decision to resign from the post. The letter formalizes one’s intention to leave the company by providing reasons for departure.

The letter should be polite and constructive, because you want to receive good references from your employer. It should not be too long, rather it should communicate clear message. The most important information to be conveyed with resignation letter is date of departure from the company. Optionally, letter can include reasons fom departure, but not compulsory. Acceptable reasons should range from general health concerns, spending more time with family, relocation, familly matters, career change, and much more.

At the end you should thank company for provided trust and learning opportunities.

Resignation letter template

Name and Surname of the Sender
Address of the Sender


Managers Name and Surname proceed with the title
Company Address



Dear Mr (Managers name ),

Dear Mr (Managers  name ),


I would like to resign my position as (<write job title>) with (<company name>) to leave (<DD/MM/YYYY>).


I would like to take this opportunity to say that making this choice has been complex, as working at (<company name>) has been such a positive experience and one for which I am thankful. I have gained a lot here and have enjoyed working with you and my other colleagues in the team.


On the other hand, I am excited about the new position I am undertaking and my decision is irreversible as I am now lawfully bound by having signed a contract.


I am aware of the need to provide support to the (<name of the department>) until my departure and I shall provide my full dedication until then.


I wish (<name of the department>) every success in the future and  appreciate for the opportunities I have been given during my time here.

Yours sincerely,


Name and Surname of the Sender


Carbon copy: HR Manager/Department