Letter of gratitude template for provided assistance

A letter of gratitude is a letter that is used when one person/party wishes to express appreciation to another. According to Harvard Medical School gratitude is a thankful appreciation for what one receives – tangible or intangible — as they acknowledge the goodness in their lives. In that line letter of gratitude is intended to communicate in written acknowledgement of what one has received.

Letters of gratitude, or often called thank you letters – are rarely hand-written, except in cases in which the addressee is a relative or friend. Rather letters of gratitude are usually written as formal business letters, that follow stand form.

Most often letter of gratitude is written to thank someone for:

  1. Provided service;
  2. Demonstrated professionalism;
  3. Good business offer;
  4. Positive or negative feedback;
  5. Provided care by doctor or hospital;
  6. Invitation to the event;
  7. payment of for purchasing a product or service;
  8. His service prior to the retirement, or to Congratulate an employee on the anniversary of his/her service;
  9. Volunteer work, etc.  

Formal Letter of gratitude Template for Provided Assistance

The template of letter of gratitude you may see below is a general format, which you may use to thank someone for provided service and assistance.

Name and Surname of the Sender
Phone, email

Ms/Mr. Name and Surname of the Recipient
Title / position


Dear Ms./Mr. [Surname],

With this letter I hereby wish to express my gratitude for [State the reason, for example help, assistance, guidance] during [Make a reference to the occasion, for example my last visit, our meeting, etc.]. It really helped me a lot in/for [Express the main benefits of provided assistance, for example in job search, loan application, etc.]

I honestly believe that your advices and guidance has resulted with a positive outcome for me. Furthermore, I would like to point out that your attitude was above your job mandate and I personally believe that your company appreciates your devotion and commitment to your work organization and clients

Thank you very much again and I wish you a lot of success in your career and life.

Kind regards,

[Name and Surname of the Sender]