Simple Appointment Letter Sample

An appointment letter is an official letter written by the HR officer of the company to job applicant who has been selected for the post. The Appointment Letter is sent after hiring procedure has been successfully completed by the company.

In appointment letter the employer conveys actually job offer. Therefore, good appointment letter should contain all the terms of the employment, like starting date, job title, salary information, leave entitlements, etc. If there are any special conditions like probation period this should be also included in the letter. 

It is the usual practice that employed has already completed all the verifications pertaining job offer, so you don’t need to submit job references, copies of your diplomas or transcripts, etc.

Below you may find a very simple appointment letter sample with you can use as a model to draft your letter.

Simple appointment letter sample


Domain Central Ltd.

8752 New Year Road

00100 New York



Sarah Julians

54258 Beverley Road

Brooklyn, New York

Subject: Appointment Letter

Dear Ms Julians,

Following your acceptance of the job offer letter which you have signed on 1/5/2019, we would like to confirm your appointment with Domain Central Ltd. as an Administrative Officer. Your employment is be subject to the terms and conditions listed below:

Starting Date:

Your starting date is 1 February, 2019.

Work Timings

Your work timings are from 9AM to 5PM, Monday to Friday.

Probation Period

You will be on a probation period for the first two months. Upon successfully completing the probation period, your appointment will be converted to continuing employment.

Your gross annual salary is USD 49,122.00 subject to social security deductions and taxation.

Other Benefits

For the duration of the employment contract you will participate in XXY Medical Insurance scheme. The policy coverage is up to USD 250,000,00, and dental insurance is not included.

Annual Leave

You are entitled to the maximum of 20 days of paid leave per year.

Sick Leave

You are entitled to the maximum of 30 days of paid sick leave per year. During probationary you are entitled only to 7 days of sick leave. Any additional day of leave taken during this period will be converted to unpaid leave of absence.

Further information governing your employment can be found in the contract as well as in the Staff regulation, which you may find in the attachment.

If you have further questions, please contact me directly or simply approach the HR department.

Congratulations on your appointment and welcome to Domain Central Ltd.  We look forward to years of fruitful cooperation and success. We wish you the best of luck in your new post.


Morgan Freemen

HR Director

Download Appointment Letter Sample in PDF