Formal invitation letter for chief guest samples

Invitation letter for a chief guest is a very formal letter usually sent to important persons. Practice of sending formal invitation letters for chief guest is common in academic society, like on the University.

From a chief guest it is usually required to deliver the welcome speech and address the attendees of the event.

Since the letter to invite chief guest for college function is very formal, you should use very formal language in asking a person to be a chief guest. In the letter you should also explain why have you chosen the person to serve as a chief guest. The Letter should also incorporate the details regarding event, venue and exact date and time of the event.

If you are not sure how to write formal invitation letter for chief guest, use some of samples below as inspiration and guide.

Formal letter to invite chief guest for college function sample

Prof. Dr Heinz

Head of Economic Research Department

University of Birmingham

Sub: Invitation letter to be the chief guest

Dear Prof. Dr Heinz,

It’s our great pleasure to inform you that Kent Business School celebrates the Queens Day on our campus at 10,00 AM on 12 January, 2021. On this grand occasion your courteous presence as the Chief Guest is highly asked by our school Board. We have selected you as a chief guest to address the invitees, since we find that your work has marked the previous academic year.

As our chief guest, the students will look forward to hear a short speech from you within the spirit of the event. A ten to twenty minutes speech would be perfect.

Your kind consent in this regard would bring joy to all the students of our Business School and our Management.

We solicit your kind consent,

Yours faithfully,

John Mc Dallas


Kent Business School

Formal invitation letter for chief guest sample for Company Celebration

Mr. John Simons

1289 Boulevard Road, NY 1225

Invitation letter for annual function

Dear Mr. Simons,

Regarding celebration of the Company Day, it is our honour to welcome you at the evening party as our chief guest to this special event. The celebration will be held at the Marriot Hotel on Friday, July 21, 2019.

The event will kick off at 20,00 PM with cocktail followed by a gala dinner at 22,00 PM.

A few of our guests will give short speeches and you are welcome and encouraged to give one of your own.

If you have any questions or queries, please do not hesitate to contact me at any time.

Kindly, make out some time and appear in between us all as an honourable chief guest.


Marc Jacobs