Sample letter of request for permission

Letter of request for permission is a formal request letter to your boss, director, high-school principal or governmental institution where you ask for their permission to continue with planned activity. This letter should be written in a highly formal manner, since you are asking for formal approval, and person in charge needs some record regarding his exercise of authority.

How to write letter of request for permission?

The letter of request should be precise and straight to the point but, at the same time, warm and generous. As it is formal letter, you should end it with a signature and seal, if applicable. Furthermore, request should be edited carefully because it is of important nature and it should be taken seriously.

The main goal of the letter of request for permission is to obtain permission from person in charge.  Therefore, the letter should incorporate all relevant details of the request, like why do you seek for permission, who will benefit from it and how, etc.

Since you are hoping to receive positive response end letter in warm and friendly manner, by thanking reader for his time and consideration.

To illustrate the above, we have prepared 3 samples of letter of request for permission.

1.      Letter of request for permission to travel

Dear Ms. Smith,

RE: Request for travel approval

With this letter I would hereby like to ask your permission to travel to Pakistan during next week to see my brother. I would like to see him since he has just got married and I would like to meet his wife. Moreover, I should help them in arranging their new house as well, since there they are on their own.

It is planned that trip will last one full week. Thus, I am asking for permission to travel between July 1st and July 8th. I will report back to work on the July 9th.

During my absence, I will transfer my responsibilities to my assistant, Ms. Supryia Singh, who is fully capable to perform my duties. In the enclosure you can find detailed plan and consent of Ms. Singh to cover me during absence.

I am looking forward to your positive reply. Thank you for your time and consideration.


Terrance Saw

2.      Letter of request for permission to attend a conference

Dear Mr. Smith

I want to attend the World Bee Day Annual Conference hosted by Food and Agriculture Organization in Rome, Italy on 21st of May 2021.

It is the premier event for agriculture professionals, gathering participants from all over the world. It is especially relevant for our industry because major producers from our region will be represented.

The cost to attend the conference will be USD 2,555.00 including registration fee, travel expenses, and accommodation.

I am sure you will see my participation as a worthwhile investment. It is an opportunity for me to network with industry professionals, attend valuable educational sessions and gain specific knowledge about honey industry.

Rest assured that my attendance at this conference is a wise investment and will pay off for years to come.

Best regards,

Anna Lawson

3.      Letter of request for permission to use facilities (basketball court or gymnasium)

7th High School

School Principal


Dear Principal,

Hope this letter find you well and in good health. I am writing you to bring to your attention that the basketball court our team has been using is defective. As the court is no longer functional there is no way for our team to train for upcoming tournament.

Thus, we hope to get permission from your end to use the basketball court in the school.  We would need a basketball court, during month of July, since the owner of our current one has informed us that in August court will be functional again.

Your permission to use the basketball court shall be deeply appreciated by our team.

Kind regards,

Terrance Saw