Nowadays companies advertising posts for a vacancy are dealing with large number of applications, on which they do not always respond when it comes to rejection of candidates. This vast number of applications result in hours and hours of listing resumes, motivation letters, scanning applications… Therefore, it is reasonable that the HR agents do not have time or energy to send a simple regret letter when they reject applicants. Albeit this regret letter sample could be useful for the HR workers to use when declining candidates, it can be reasonable for the candidates not to expect regret letter sample of this kind when they apply considering the complexity of the application scanning process.

The regret letter should be short, precise and right to the point, as this regret letter sample indicates. Also, the letter should be sent as soon as possible so the candidate will be informed in a reasonable timeframe after application deadline.

Regret letter sample 1

Dear Madam, Sir,

Further to your application for post of _________________________, grade _______, we very much regret to have to inform you that your application has not been successful for this post.

We would like to take this opportunity to thank you for the interest you have shown in this vacancy and wish you every success for the future.

Kind regards,

Name of the company

Regret letter sample 2

Dear applicant,

Your application for the position of ______________, ID number________, has been reviewed by the Selection Board and has been decided not to shortlist you for interview for this position.

The Selection Board would like to provide you with feedback on your application: Professional experience considered less relevant in comparison with other candidates, while motivation for this post is not too strong.

Thank you for showing interest in this position.

Best regards,

Recruiter’s name

Name of the company