In a case you have lost an official documents - which is issued by the state authorities, such as birth certificate, tax documents, or something similar, most likely you should submit request letter for documents. Formal letter of request for documents should be addresses to the relevant authority, and in the letter you should state the reason that caused the loss. of course if you are aware of the circumstances that led to the loss. In the text below we have prepared typical formal letter of request for documents sample.   Name ad Surname of the sender Street Name and Number Postcode and City Country MM/DD/YYYY Name ad Surname of the recipient Street Name and Number Postcode and City Country Dear Madam/Sir,   Sorry for the distribution, I am writing to request a copy of my graduation